Policies

Metadata Policy

for information describing items in the repository

1. Anyone may access the metadata free of charge.
2. The metadata may be re-used in any medium without prior permission for not-for-profit purposes provided the OAI Identifier (when metadata is harvested through the OAI (Open Archives Initiative) protocol) or a link to the original metadata record are given.

Data Policy

for full-text and other full data items

1. Anyone may access full items free of charge.
2. Copies of full items generally can be:
   • reproduced, and displayed or performed
   • for personal research or study, educational, or not-for-profit purposes without prior permission or charge.
   provided:
   • the authors, title and full bibliographic details are given
   • a hyperlink and/or URL are given for the original metadata page
   • the content is not changed in any way
3. Full items must not be harvested by robots except transiently for full-text indexing or citation analysis
4. Full items must not be sold commercially in any format or medium without formal permission of the copyright holders.
5. Some full items are individually tagged with different rights permissions and conditions.
6. This repository is not the publisher; it is merely the online archive.
7. Mention of the repository is appreciated but not mandatory.

Content Policy

for types of document & data set held

1. This is an institutional or departmental repository.
2. Subject Specialities:
   • Multidisciplinary
   • Language and Literature
   • Mathematics and Statistics
   • Computers and IT
3. The repository is restricted to:
   • Journal articles
   • Conference and workshop papers
   • Theses and dissertations
   • Unpublished reports and working papers
   • Books, chapters and sections
4. Deposited items may include:
   • working drafts
   • submitted versions (as sent to journals for peer-review)
   • accepted versions (author's final peer-reviewed drafts)
   • published versions (publisher-created files)
5. Items are individually tagged with their version type and date.
6. Principal Languages: English; Dutch

Submission Policy

concerning depositors, quality & copyright

1. Items may only be deposited by academic staff of the institution
2. Authors may only submit their own work for archiving.
3. Eligible depositors must deposit bibliographic metadata for all their publications.
4. Eligible depositors must deposit full texts of all their publications, although they may delay making them publicly visible to comply with publishers' embargos.
5. The administrator only vets items for the eligibility of authors/depositors, relevance to the scope of the repository, valid layout & format, and the exclusion of spam
6. The validity and authenticity of the content of submissions is the sole responsibility of the depositor.
7. Items can be deposited at any time, but will not be made publicly visible until any publishers' or funders' embargo period has expired.
8. Any copyright violations are entirely the responsibility of the authors/depositors.

Preservation Policy

1. Items will be retained indefinitely.
2. The repository will try to ensure continued readability and accessibility.
3. The repository regularly backs up its files according to current best practice.
4. Items may be removed at the request of the author/copyright holder, but this is strongly discouraged.
5. Acceptable reasons for withdrawal include:
   • Journal publishers' rules
   • Proven copyright violation or plagiarism
   • Legal requirements and proven violations
   • Falsified research
6. Withdrawn items are deleted entirely from the database.
7. Withdrawn items' identifiers/URLs are not retained.
8. The metadata of withdrawn items will not be searchable.
9. If necessary, an updated version may be deposited.
   • There will be links between earlier and later versions, with the most recent version clearly identified.
10. No closure policy defined.